OFMEM - Directive 2015-001
TOPIC: STANDARD INCIDENT REPORT (SIR) FILING
This directive, issued under clause 9.(1)(b) of the Fire Protection and Prevention Act, 1997 (FPPA), supersedes Fire Marshal’s Directive 2008-001, issued on July 22, 2008.
Under clauses 9.(2)(f) and 9.(2)(g) of the FPPA, it is a duty of the Fire Marshal to keep a record of all fires reported, to develop and maintain statistical records, and to conduct studies in respect of fire protection services. Subsections 11.(2) and 11.(3) of the FPPA requires that assistants to the Fire Marshal report on fires and other matters related to fire protection as specified by the Fire Marshal, in a form and manner, and within a time period, specified by the Fire Marshal.
Every fire department as defined by subsection 1.(1) of the FPPA, must complete a Standard Incident Report for every response made by the fire department. To obtain information on the procedures and on what information is required to complete the Standard Incident Report and the Casualty Report forms, fire departments should contact the OFMEM by e-mail at OFMStatistics@ontario.ca.
I am directing all fire departments to file incident reports quarterly, no later than the end of the month following the quarter. Reports may be filed either by e-mail in a file format defined by the Office of the Fire Marshal and Emergency Management (OFMEM) or by using the Internet application system developed by the OFMEM. For information on electronic file formats and Internet filing, contact the OFMEM by e-mail at OFMStatistics@Ontario.ca.
To ensure the accuracy of standard incident report information, the OFMEM will provide a year-end Standard Incident Report verification report to all fire departments. I am directing fire departments to review the report for accuracy and completeness, and to provide the OFMEM with revisions or confirmation that there are no revisions by no later than one month after receipt of the report. It is the responsibility of the fire department to verify that the yearly information in this report provided by the OFMEM accurately reflects the incidence of fires and other emergency calls, even in the rare case when a fire department has had no calls to report.
When a fire department cannot meet the quarterly filing requirement (e.g., the computer dispatch system cannot deliver the required incident information electronically) or year-end verification requirements, the fire department must negotiate a mutually acceptable filing alternative or schedule with the Assistant Deputy Fire Marshal of Field and Advisory Services.
The information collected by the OFMEM on fire incidents and other fire department emergency calls is vital for the purpose of identifying fire safety issues that affect Ontario residents. Results of our statistical analyses help to shape the content of fire safety programs and are used to identify the need for Fire Code changes and evaluate the success of our programs and legislation. Incident information is also essential to the OFMEM to assess community fire risks.
Thank you for your cooperation.
Tadeusz (Ted) Wieclawek
Fire Marshal of Ontario, and
Chief of Emergency Management
March 11, 2015