Ministry of the
Solicitor General

OFM - 04-42a-13

Sample Agreement for Community Fire Safety Officer or Team

Public Fire Safety Guidelines

Subject Coding

PFSG 04-42A-13

Section

Fire Prevention and Public Education

Date

March 2000

Subject

Sample Agreement for Community Fire Safety Officer or Team

Page

Under Review

The following is a sample agreement to provide for establishment of a Community Fire Safety Officer or Team in territories without municipal organization.
WHEREAS
the Fire Protection and Prevention Act is intended to provide for a minimum level of public fire safety for communities in Ontario and whereas s.3 permits the Fire Marshal to enter into agreements appointing Community Fire Safety Officers or Teams to provide fire prevention and public fire safety education services in territories without municipal organizations the Fire Marshal is entering into the following agreement.
Definitions:
1. (a) "Fire Marshal" means the Fire Marshal of Ontario or his designate.
(b) "Office of the Fire Marshal" includes any representative assigned by the Fire Marshal.
(c) "Community Fire Safety Officer" means a Community Fire Safety Officer appointed by an agreement under clause 3(2) (a).
(d) "Community Fire Safety Team" means a Community Fire Safety Team appointed by an agreement under clause 3(2) (a).
(e) "Member" means a Community Fire Safety Officer appointed to the team.
(f) "Team Leader" means the one person recommended by the community and named in this agreement as the leader of the "Community Fire Safety Team".
2. (a) A Community Fire Safety Team for the _____________________ of  _____________________ to be known as the _____________________ Community Fire Safety Team (the "team") is hereby established.

(b) In addition to the Team Leader, the team shall consist of such number of other members recommended by the Team Leader as approved and appointed by the Fire Marshal.
3. (a) The Team Leader is responsible to the Fire Marshal or designate for the proper administration and operation of the team and compliance with relevant Office of the Fire Marshal policies and procedures for the Community Fire Safety Program.
(b) The Team Leader

1. shall ensure that the members of the team participate in the training opportunities including training offered by the Office of the Fire Marshal;

2. shall ensure that records of training, inspections, public education appearances, fires and any other records or reports required by the Fire Marshal are maintained;

3. is responsible to meet the intent of this agreement

(c) The Team Leader is responsible for ensuring that the duties pertaining to the function of public fire and life safety education and fire prevention are carried out in accordance with Appendix A.
4. The Office of the Fire Marshal will provide the Community Fire Safety Team with;

1. training to provide services and deliver the programs that are agreed as appropriate to meet the specified local needs and circumstances of the community and outlined in Appendix A.
 

2. appropriate fire prevention literature, handouts and education materials, normally provided to the fire service at no charge, for the programs to be implemented within the community;
 

3. advice and/or assistance with fire safety inspections and related reports, upon request;
 

4. appointment as an Assistant to the Fire Marshal when determined necessary by the Fire Marshal
 

5. continuing support and provision of updated fire prevention and fire safety information through local Office of the Fire Marshal staff
 

6. access to materials from the Fire Marshal's Public Fire Safety Council.

5. The Office of the Fire Marshal shall conduct an annual review of the community fire safety team to assess the impact of the program
6. The agreement will be in force for a period of one year commencing ______________ on and expiring on ______________.
7. Notwithstanding section 6 of this agreement, the Fire Marshal or the ______________ may terminate this agreement at any time upon 60 days written notice to the other party.
8. Notwithstanding section 6 of this agreement setting out the termination date of this agreement, the agreement may be renewed or extended or amended by the mutual consent of the parties upon 60 days written notice of the proposed renewal, extension or amendment.
Dated at ______________ this ______ day of ____________, 19____.

 

______________________
Manager of Operations
Office of the Fire Marshal
pursuant to delegated authority


Dated at ______________ this ______ day of ____________, 19____.

 

___________________________________
Community Fire Safety Team Leader
 
Community of_____________________
 

___________________________________                   _____________________________________
Witness                                                             Representing
 


Appendix "A"
Community Fire Safety Program
for
the Community of
____________________________

General

The Office of the Fire Marshal in conjunction with the Community Fire Safety Team have conducted a risk assessment of the community and have entered into an agreement to provide public fire and life safety services to the community of . The fire protection services to be delivered as a result of this risk assessment will be based on the local ability to deliver and include, but are not limited to:

Public Awareness Programs

The Community Fire Safety Team will make available to the community information on fire hazards, smoke alarms and escape planning.

Inspections

The Office of the Fire Marshal will provide assistance with the inspection of properties through the Fire Department Assist Program.
When the Community Fire Safety Team receives a fire safety complaint or is conducting an inspection on a property he/she will contact the OFM Regional Office for assistance when the skill and knowledge required goes beyond their level of expertise and training.

Investigations

The Office of the Fire Marshal will provide reasonable assistance with the investigation of fires in the community.